School Secretary

Location:          Site Level School

Reports To:  School Principal

FLSA Status:    Non-Exempt

Salary Range:   Per WBR Salary Schedule

Terms of Employment:  9.5 Months

GENERAL OVERVIEW

      Under the direction of the Principal, is responsible for coordinating the activities of the school office. Must perform routine clerical
      duties in a professional and businesslike manner. The position requires the independent exercise of judgment in accordance with
      School Board policy and procedure. The School Secretary must exercise discretion and the appropriate level of confidentiality in
      dealing with the public, school district employees, and Board members.

PERFORMANCE RESPONSIBILITIES

• Responds to telephone or in-person inquiries; greets teachers, parents, and students; provides information on school services and functions
• Opens, sorts, and distributes correspondence; copies and organizes documents; maintains log books or other tracking records
• Approves the requisition of supplies and equipment; schedules equipment maintenance; prepares inventory sheets
• Prepares daily bank deposits; checks operating reports for accuracy and conformance to policies and standards; balances funds prepares financial reports and account payables
• Composes, edits, types and prepares correspondence, statements, suspension and other notices, permits, absentee reports, forms and other school reports
• Enters data relevant to student and school information
• Processes requests for transcripts and student records; enrolls new students
• Designs and maintains specialized filing systems; maintains appointment calendar’ coordinates special projects, committees or bulletin boards as directed by the Principal
• Directs research, collection and compilation of data for administrative and annual reports, agendas, bulletins, questionnaires, memorandum, and documents
• Assists in the coordination of support for field trips; operates a school supply store, when so designated
• Administers first aid, disburses medication to students; contacts parents in case of student illness; assists in scheduling parent-teacher conferences
• Assists with the orientation of new workers
• Provides courteous and prompt service to all internal and external customers
• Identifies opportunities and recommends methods to improve service, work processes and financial performance.
• Assists co-workers in the completion of tasks and assignments to ensure continuity of service
• Orients new co-workers and actively supports teamwork throughout the school system
• Performs other duties as assigned by the Superintendent or other proper authority

MINIMUM QUALIFICATIONS

High School Diploma or GED; supplemented by three (3) years responsible clerical experience to include the use of computers and standard software applications such as Word Perfect, Microsoft Word, and Excel; or and equivalent combination of training and experience. Excellent keyboard skills are required.

ABILITIES AND SKILLS

Work Environment:  The School Secretary will work in an environment adhering to the School Board energy policy. Workday consist of regular school hours.  Then length of the workday varies as the result of evening activities or emergencies.  In addition, job responsibilities may require work on weekends or holidays and attendance at meetings.

Communication Skills:  The School Secretary must be able to effectively communicate in English both orally and in writing.  Must have ability to accurately give and receive information via telecommunication system and must be able to communicate successfully with students, teachers, parents, school personnel, and the community.

Equipment Used:  The School Secretary should be able to use a telephone, audio-visual equipment, computer, copy machine, laminator, calculator, and other appropriate machines and equipment relative to office management.

Physical and Mental Involvement:  The School Secretary must be able to perform these physical activities: standing, walking, reaching bending, and lifting 40 pounds (sometimes required).  The School Secretary must be able to plan and implement appropriate financial projects and reports. Must be able to understand and interpret written and verbal instructions. Must keep accurate, up-to-date records.  Must be able to comply with federal, state and parish regulations.

Human Relations:  The School Secretary must be able to work cooperatively with district personnel and the community.  Must be able to respond appropriately to supervision and accept commendations and recommendations. Must demonstrate sensitivity/understanding in interpersonal relations with persons of diverse cultures/backgrounds.